GPT for Google Sheets, Docs AI, Slides, Forms

Privacy Policy for Translate Slides™ with AI GPT

Last updated: November 6, 2026

This Privacy Policy describes how Translate Slides™ with AI GPT (“we”, “our”, or “us”) collects, uses, and shares your information when you use our Google Workspace add-on service (“Service”). This policy complies with Google API Services User Data Policy requirements.

1. INFORMATION WE COLLECT

Personal Information

  • Email Address: We collect your Google account email address for authentication and license activation
  • Google Slides Content: We access the content of your Google Slides presentations only when you use our translation features

How We Collect Information

  • Authentication: Through Google’s OAuth system when you first install and authorize our add-on
  • Service Usage: When you use our translation features within Google Slides

2. HOW WE USE YOUR INFORMATION

We use the collected information solely to:

  • Authenticate your access to the Service
  • Process translation requests for your Google Slides content
  • Send license activation confirmations and essential service communications
  • Track usage limits to ensure fair service availability
  • Send the emails described in “Emails we send” below

Emails we send

We use your email address (the one you sign in with through Google) to send you a few kinds of email:

  • Service emails: license and payment confirmations, setup instructions after a purchase, and important notices about your account or the add-on.
  • Getting-started tips: a short series after you install the add-on, with tips for using it, your free credits and our paid plans, sometimes with an offer.
  • News about our other add-ons: now and then, a short note about another docgpt.ai add-on for Google Workspace.

Every tips and news email has a one-click Unsubscribe link, and no login is needed. You can also reply “unsubscribe” to any of our emails, or see how to unsubscribe. Service emails about a purchase you made still arrive while you have a plan.

We never sell your email address, and we never share it with anyone for their own marketing. We send our emails through Amazon Web Services (Amazon SES), which processes your address only to deliver them. We choose which emails to send from how you use the add-on, such as when you installed it and how much of the free plan you have used, never from the content of your files, emails, forms or presentations.

Your email address is Google user data: we handle it in line with the Google API Services User Data Policy, including the Limited Use requirements.

3. DATA SHARING AND THIRD PARTIES

OpenAI Partnership

We share the following data with OpenAI (https://openai.com/) to provide translation services:

  • Text content from your Google Slides presentations
  • Your selected target language for translation

No Other Third Party Sharing

  • We do NOT sell, track, or share your personal information with any other third parties
  • We do NOT share your email address with third parties
  • We do NOT store your Google Slides content on our servers

4. DATA STORAGE AND SECURITY

  • No Local Storage: We do not store your Google Slides content or translation inputs on our servers
  • Email Only: The only personal data we retain is your email address, for authentication and the emails described in “Emails we send” above
  • Google Servers: Your presentation data remains on Google’s servers at all times
  • Temporary Processing: Translation requests are processed in real-time and not stored

5. GOOGLE API COMPLIANCE

Our Service’s use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

6. SECURITY MEASURES

We implement appropriate technical and organizational security measures to protect your personal information. However, no electronic transmission over the Internet can be guaranteed to be 100% secure.

Key security practices:

  • All data transmission uses secure protocols
  • Authentication is handled entirely by Google’s secure OAuth system
  • We maintain minimal data retention (email addresses only)
  • No offline access to your Google account data

7. YOUR RIGHTS AND CHOICES

  • Revoke Access: You can revoke our access to your Google account at any time through your Google Account settings
  • Data Deletion: Contact us to request deletion of your email address from our records
  • Service Termination: You can stop using our service at any time by removing the add-on

Privacy Settings UI

8. PERMISSIONS AND SCOPES

When you first use Translate Slides™ with AI GPT, you’ll be asked to grant these minimum-required permissions:

Permission Purpose Usage
View and manage Google Slides presentations Core functionality To read presentation content for translation and write translated content back
Display third-party web content in Google applications User interface To show our translation interface within Google Slides
Connect to external service Translation processing To send content to OpenAI for translation services
Access to email address (userinfo.email) Authentication & limits To identify users and track usage limits (not shared with third parties)

Why These Permissions Are Required

Our add-on requires integration with Google Workspace to provide seamless translation services. We request only the minimum permissions essential for core functionality. We do not have access to your Google account password or other Google services outside of the specified scopes.

9. CONTACT INFORMATION

If you have questions about this Privacy Policy or our data practices, please contact us:

Email: [email protected]
Website: DocGPT.ai

We will respond to privacy-related inquiries within 30 days.

This Privacy Policy is designed to comply with Google API Services User Data Policy and Google Workspace Marketplace requirements.