GPT for Google Sheets, Docs AI, Slides, Forms

GPT for Gmail™ | AI Email Assistant | Gemini: Privacy Policy

Privacy Policy for GPT for Gmail™ | AI Email Assistant | Gemini - data collection, use, and sharing disclosure

Privacy Policy for GPT for Gmail™ | AI Email Assistant | Gemini

Last updated: September 28, 2025

This Privacy Policy describes how GPT for Gmail™ AI Email Assistant Gemini (“we”, “our”, or “us”) collects, uses, and shares your information when you use our Google Workspace add-on service (“Service”). This policy complies with Google API Services User Data Policy requirements and provides comprehensive disclosure of our data practices.

1. INFORMATION WE COLLECT

Personal Information

  • Email Address: Your Google account email address for authentication and license activation
  • Profile Information: Name, profile picture from your Google account
  • Gmail Content: Access to Gmail drafts and compose functionality when you use our AI email features
  • User Input Data: Email prompts, instructions, and content you provide for AI email generation

How We Collect Information

  • Authentication: Through Google’s OAuth system when you install and authorize our add-on
  • Service Usage: When you use AI email generation features within Gmail
  • Content Access: Only when you actively use our AI features for email composition

2. HOW WE USE YOUR INFORMATION

We use the collected information solely to:

  • Authenticate Access: Verify your identity and manage your account
  • Process AI Requests: Send your email prompts and instructions to AI services for email generation
  • Provide Core Features: Enable AI-powered email composition within Gmail
  • License Management: Activate and manage your subscription
  • Essential Communications: Send license confirmations and critical service updates

3. DATA SHARING AND THIRD PARTIES

⚠️ IMPORTANT: OpenAI Partnership

We share the following data with OpenAI (https://openai.com/) to provide AI email generation functionality:

  • Email prompts and instructions you provide in text boxes
  • Context and parameters for email generation
  • Content needed to generate AI-powered email responses and drafts

Data Sharing Details

  • Purpose: To process your requests and generate AI-powered email content
  • Data Transmitted: Only content you actively choose to process with our AI features
  • Retention: Processed according to OpenAI’s data retention policies
  • Security: Transmitted using secure, encrypted connections

No Other Third-Party Sharing

  • We do NOT sell, track, or share your personal information with any other third parties
  • We do NOT share your email address or profile information with third parties
  • We do NOT store your Gmail content on our servers

4. DATA STORAGE AND SECURITY

Security Measures

  • Encryption in Transit: All data transmission uses secure HTTPS protocols
  • No Local Storage: We do not store your Gmail content on our servers
  • Minimal Data Retention: We only retain email addresses for authentication
  • Google OAuth: Authentication handled entirely by Google’s secure system
  • Third-Party Security: OpenAI processing follows their security standards

Data Location

  • Your Emails: Remain on Google’s servers at all times
  • Processing: Temporarily processed by OpenAI for AI email generation
  • Personal Data: Email and profile info stored securely for authentication only

Privacy Settings UI for GPT Gmail

5. GOOGLE API COMPLIANCE

Our Service’s use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

AI Model Training Policy

We do NOT use data obtained through Google Workspace APIs to develop, improve, or train generalized artificial intelligence (AI) or machine learning (ML) models. All data accessed via Google Workspace APIs is used solely to provide and improve the specific functionality of our Workspace Add-on, in compliance with Google’s API Services User Data Policy.

Data Processing Principles

  • Data stays on Google’s servers except during active AI processing
  • No offline access to your Google account data
  • All actions performed come from your direct requests
  • Temporary processing only for immediate AI responses

6. YOUR RIGHTS AND CHOICES

Access Control

  • Revoke Access: You can revoke our access to your Google account at any time through Google Account Settings
  • Selective Usage: You choose when to use our AI email generation features
  • Service Termination: You can stop using our service by removing the add-on

Data Rights

  • Data Deletion: Contact us to request deletion of your email address from our records
  • Data Access: Request information about what personal data we have stored
  • Privacy Inquiries: Contact us with any privacy-related questions

How to Exercise Your Rights

  1. For Google Data Access: Use Google’s account settings
  2. For Our Data: Email us at yaroslav91@gmail.com
  3. Response Time: We respond to privacy requests within 30 days

7. PERMISSIONS AND SCOPES

When you first use GPT for Gmail™ AI Email Assistant Gemini, you’ll be asked to grant these minimum-required permissions:
Permission Purpose Specific Usage
Manage drafts and send emails Email composition Create and manage Gmail drafts, compose AI-generated email content
Run as a Gmail add-on User interface Show our AI email generation interface within Gmail
Connect to external service AI processing Send content to OpenAI for email generation and AI functionality
Access to email address (userinfo.email) Authentication Identify users and track usage limits (not shared with third parties)

Why These Permissions Are Required

Our add-on requires Gmail integration to provide seamless AI email generation functionality. We request only the minimum permissions essential for core functionality:

  • Gmail Access: Required to create drafts and compose AI-generated email content
  • External Service: Essential for connecting to OpenAI’s AI services for email generation
  • Add-on Interface: Needed to show our interface within Gmail
  • Email Access: Used only for authentication and usage limit tracking

Important: We do NOT have access to your Google account password or other Google services outside of the specified scopes.

Permission Management

You can review and revoke permissions at any time:

  1. Go to Google Account Settings
  2. Find “GPT for Gmail™ AI Email Assistant Gemini” in your third-party apps
  3. Review or revoke access as needed

GPT for Gmail™ | AI Email Assistant | Gemini - revoke access

8. CONTACT INFORMATION

For privacy-related questions or requests:

Email: yaroslav91@gmail.com
Website: DocGPT.ai
Response Time: We respond to privacy inquiries within 30 days

Data Protection Inquiries

  • Request data deletion
  • Access your personal data
  • Report privacy concerns
  • Request policy clarifications

This Privacy Policy is designed to comply with Google API Services User Data Policy and Google Workspace Marketplace requirements. By using our service, you acknowledge that you have read and understood this policy, including our data sharing practices with OpenAI for AI functionality.